US visa employer letter: downloadable model
This page carries the model employer letter, ready to copy or download, adapted to this country, plus the English version. Before the model comes what the Department of State publishes about application documents.
What documents the Department of State names
The official visitor visa page lists a passport valid for at least six months beyond the period of stay, the printed DS-160 confirmation page to bring to the interview, and the photograph, uploaded while completing the DS-160. The same page says additional documents may be requested to establish whether the applicant is qualified.
The employer letter is not on that list of required documents. It falls under the additional documents that may be requested.
official visitor visa page | official DS-160 pagechecked on September 3, 2026
Model employer letter for Latin America
Every bracketed field is filled in by the company. The model is addressed to the consular section of this country's post and the compensation line uses its currency.
[Company letterhead] [City], [date] Consular Section Embassy of the United States of America [City of the consulate] Re: Employment verification for [Employee full name] TO WHOM IT MAY CONCERN: This letter confirms that [Employee full name], holder of [ID type and number], has been employed by [Company name], tax ID [number], since [start date], as [job title]. Monthly compensation is [amount] USD, under a [contract type] contract. The company has approved paid leave from [start date] to [end date], and the employee is expected to resume duties on [return date]. Travel expenses will be covered by [who covers the expenses]. Issued at the employee's request on [day] [month] [year]. Sincerely, ______________________________ [Full name of signatory] [Job title of signatory] [Company name] [Phone] | [Corporate email] | [Website]
Downloads as a plain-text file (.txt). It opens in Word, Google Docs, Pages or any phone editor, and from there it goes onto the company letterhead.
Downloads
Carta laboral, constancia and certificado: how they differ
All three words show up in searches and in everyday use they refer to the same kind of document. None of the three is a term the Department of State uses: the official documentation names no employer letter, proof or certificate, only the generic mention of additional documents. What follows describes usage, not a legal definition.
- Employer letter
- In everyday use this is the broadest document: besides confirming employment it usually states the approved leave and the return date. It is the term people search for when they want a model for the consulate.
- Proof of employment
- In everyday use it simply records the fact: that the person works there, since when, and in what role. It tends to be shorter and does not cover leave or travel dates.
- Employment certificate
- In several countries this is the name of the document a company issues through a formal process, sometimes on the organisation's or HR department's own template. In practice its content matches the proof of employment.
Where a country's labour code defines one of these terms, that definition belongs to that country's employment law and not to the visa process.
Frequently asked questions
Does the US consulate require an employer letter?
The Department of State's visitor visa page lists the passport, the printed DS-160 confirmation page and the photograph, and states that additional documents may be requested. The employer letter is not on the list of required documents. Source: https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html, checked on September 3, 2026.
Is carta laboral the same as constancia de trabajo?
In everyday use they name the same kind of document. The employer letter is usually the longer one, adding approved leave and return dates; the proof of employment records only the employment relationship. Neither term appears in Department of State documentation.
In what format does this model download?
As a plain-text file (.txt). It opens in Word, Google Docs, Pages or any phone text editor, and the text is then placed on the company letterhead.